The ‘Scovery Jubilee is Bridging Gaps Through Multi-Cultural Connections!

The ‘Scovery Jubilee sponsorship packages are available as follows:

I. Community Business Sands Sponsorship Tier - $500 *Click the title to be redirected to remit payment. 

     A. Social Media posts with direct links to your business

     B. Marketplace Vendor booth space

II. Small Business Seashell Sponsorship Tier - $1,000 *Click the title link to be redirected to remit payment. 

A. Website feature with direct links to your business 

B. Social Media Sponsor highlight post with tags and links to your business pages 

C. Business logo on promotional event advertisements 

D. Festival booth space in Scovery Jubilee Marketplace 

E. Logo added to festival step and repeat visible at all events throughout the weekend event

III. Small Business Sandollar Sponsorship Tier - $2,500 *Click the title link to be redirected to remit payment. 

     A. Website feature with direct links to your business 

B. Social Media Sponsor highlight post with tags and links to your business pages 

C. Business logo on promotional event advertisements 

D. Festival booth space in Scovery Jubilee Marketplace 

    E. Logo added to festival step and repeat visible at all events throughout the weekend event

    F.  Business Ad in keepsake booklet

IV. Corporate Investment Hibiscus Sponsorship Tier - $5,000  *Click the title link to be redirected to remit payment. 

A. Website feature with direct links to your business

B. Customized Multimedia Social Media Sponsor highlight posts with tags and links to your business pages

C. Business logo on promotional event advertisements

D. Business logo on festival step and repeat and on-site banners

E. One 10’x10’ tent, one 8’ table, two chairs, access to power and basic lighting

F. Two guest tickets to The ‘Scovery Jubilee fundraising gala

V. Corporate Investment Palm Tree Sponsorship Tier - $10,000  *Click the title link to be redirected to remit payment. 

A. Website Feature with Direct Links to Your Business 

B. Customized Multimedia Social Media Sponsor Highlight Post with Tags and Links to Your Business Pages 

C. Business Logo on Promotional Event Advertisements 

D. Business Logo on Festival Step and Repeat and on-site Banners 

E. One 10’x10’ Booth, Two 8’ tables, Two chairs, access to power and lighting 

F. Four Guest Tickets to The Scovery Scholarship Fundraising Gala 

G. Honorable Mention at The Scovery Scholarship Fundraising Gala 

H. Featured Sponsor Shout Outs & Thank You Messages by Scovery Jubilee Performing Artist with customized promotions 

I. Option for Your Business to provide Your Own Commercial Marketing Audio and Visual Material to be displayed on all Festival Public Platforms 

K. On stage announcements throughout all events 

VI. Community Investment Flagship Sponsorship Tier - $25,000 (Limited to 2 (two) sponsors.)

     A. *Please refer to your customized sponsorship package.

VII. Caribbean-American Heritage Sunrise Sponsorship Tier - $50,000 (Limited to 1 (one) sponsor.)

    A. *Please refer to your customized sponsorship package. 

GENERAL EVENT INFORMATION

The Scovery Jubilee Premiere Afro-Caribbean-American Heritage Month Family, Music & Food Festival: Sunday, June 30th, 2024 

Time: 11:00 am - 7:00pm 

Location: Union Hill Park, 1590 Little Pine Trail, Alpharetta, GA 30005

Live International Music Artists • Child Prodigy Acts • Multicultural Dance Performances • Caribbean, African, & Southern Food Stands • Family Favorite Food Trucks • Zolie Zi Kids Zone • Fashion and Accessories Vendors • Fashion Show by Multicultural Pageant Queens and Event Ambassadors • Sierra Leone Raffle Winner Announcement • On Stage Vendor Shout Outs, Giveaways, Special Guest Announcements and more!

Event Policy Guidelines:

Please be aware that the activities within your booth may have an impact on other vendors and on the public perception of The ‘Scovery Jubilee. The following Do's and Don'ts apply to all vendors.

• The ‘Scovery Jubilee (TSJ) employees, fellow vendors, and the public are to be treated with courtesy and respect at all times.

• Behavior that is verbally or physically abusive, dangerous, or disruptive to TSJ activities will not be tolerated, and may result in immediate termination of the vendor's selling rights.

• Members must comply with all federal, state and local regulations, laws and licensing requirements.

• Animals may not be present at TSJ. Animals are not allowed to be left unattended in vehicles.

• No materials which are blatantly offensive to any particular racial, ethnic, or gender demographic may be sold or displayed at the Market.

• TSJ will not allow sales of any drug.

• Foul or offensive language will not be tolerated at TSJ.

• No alcoholic beverages {with the exception of previously authorized wine and spirit vendors) may be brought into TSJ.

• No petitions or any other printed material, political or otherwise, may be displayed or distributed at the market without the prior approval of the TSJ Executive Committee.

• Vendors are responsible for their children and guests at all times. Vendors may not allow their children to escape their supervision or to disrupt other vendors and their customers.

• Sound-producing activities {musical instruments, toys, sewing machines, etc.) and odors such as incense and perfumes should be minimal, as they may impact others' experience. Vendors must comply with all TSJ staff and volunteer directions during the event.

• While imitation is the sincerest form of flattery, vendors should respect other vendors' ideas and concepts and refrain from copying them.

• Vendors must keep booth spaces clean and uncluttered.

• Vendors must not block any sidewalks or driving/fire lanes.

• Vendors must not attach stakes or anything else to the parking lots, shrubs, and trees, nor place any marks on the parking lot.

• All TSJ staff vacates the premises at 11:00 p.m. on event day. Security will be present during the event.

• Nothing, including clean water, beverages, or ice, is to be dumped down the storm drains, in the restroom facilities, in the parking lots, or in any other unapproved area. Violators may be immediately suspended from the Market.

FOOD VENDORS

1. All food vendors MUST provide a certificate of insurance to operate (See DOCUMENTS).

2. Each food vendor space includes one 8' table, 2 chairs, and access to power. *A 10 x 10 tent may be added to be supplied by event production with an additional $50 tent fee. 

3. TSJ will be providing overnight power for a surcharge of $50 per vendor. *(If applicable.)

4. You may sell food/drink items. This does include specialty drinks.

5. A minimum of 2 items must be $5 or less (items may be sides).

6. You must submit your final menu and prices to us by June 1st, 2024. You will not be allowed to raise prices during the event.

7. No open flame can be set under the actual tent. Flame grills and stoves will need to be set just outside the tent..

8. If vendors are using "heating/cooking equipment or if they have an open/exposed flame" then you are required to have "(1) 5 lb. ABC fire extinguisher per food vendor."

9. Bring gloves, hairnets, and hats! Use them!

10. We strongly encourage you to indicate any potential allergens in your products (dairy, peanuts, gluten, etc.), so customers can be aware. Don't trust them to ask/figure it out!

11. You will be given four free entry passes for staff members working in your booth. If you need additional passes, you must let us know in advance.

12. Secure Your Food Vendor Booth - Make a selection: daily fee $250 / Early Bird fee $75 (available until March 15th)

FOOD TRUCKS

1. All food truck vendors must provide a certificate of insurance (see "Documents").

2. Truck spaces will be assigned on a first-come, first-served basis each day.

3. You may leave your truck overnight, or drive it back and forth each day. However, we will operate on a first-come,

first-serve basis each day, so your space may change if you leave.

4. Power will not be provided. Please contact Nikki directly if this is a serious issues. 

5. We strongly encourage you to limit your items to five, if possible. Focus on the five items you do best and make

sure you can cook them quickly.

6. You must submit your final menu and prices to us by June 1st, 2024.

7. At this point, we are not planning to have ice available for sale on the event grounds. Please plan to bring all the

ice you will need. If this changes, we will let you know.

8. We strongly encourage you to indicate any potential allergens in your products (dairy, peanuts, gluten, etc), so

customers can be aware. Don't trust them to ask/figure it out!

9. When you run out of an item, let your customers know. If there is a really long line, it's great customer service to

mark those items on your banner or menu board.

10. You will be given six four entry passes for staff working in your truck.

11. Food Truck Vendor fee $350.

*All vendors are responsible for cleaning their booth areas at the end of usage. Booth areas, equipment, and tents should all be left in the same state as when the vendor arrived, otherwise penalty fees of up to $200 may be incurred.

The 'Scovery Jubilee Family Festival Retail Vendor Booth - $150

A. Vendors may sell or giveaway merchandise from their respective booths.

B. Fee includes 8' vendor table, 2 chairs and access to power. Vendors may bring own tent up to 10 x 10 size. *Add an additional $50 surcharge fee to have 10 x 10 tent provided by event production. 

B. Please obtain prior approval before offering foods, snacks, candy or beverages at your booth.

C. Each booth will include four event passes for vendor booth staff.

D. All vendors are responsible for their booth space. Any damages or missing materials provided by event organizers

will result in fees starting at $100.00.

E. For the two day weekend event schedule, vendors will be allowed to leave booths in place overnight. 24 hour security will be provided on site from event start to finish. We do not recommend leaving any valuable items overnight. Please ensure that all materials left overnight are protected from the elements. (If applicable)

F. For additional questions please contact Nikki Whymns at scoveryjubilee@gmail.com or call (770) 652-3467.

G. *Some sponsorship packages include a vendor booth. 

H. Retail Vendor Booth fee $150.

How to Secure Your Vendor/Sponsorship Package 

Please review the sponsorship package options detailed herein and make a selection that best serves your business marketing objectives. If you have any special requests or questions please contact event director, Nikki Whymns, at scoveryjubilee@gmail.com or call/text (770) 652-3467.

When you make your selection, please notify Nikki in order to secure your package tier deal. Some sponsor packages are available to a limited number of sponsors.

Payments for sponsorship packages are accepted via wire transfer to business account, official bank check, online payment via website, or Square Invoicing.

You may select the food vendor, food truck, or retail vendor tabs to select and secure your vendor spot. 

VENDOR/SPONSOR PERKS & BRANDING

We will be accepting entries for FREE perks and branding materials that we offer to vendors and attendees at The 'Scovery Jubilee. Our marketing team will create exciting graphics and co-branded video slideshows featuring vendor images and logos, then share that video on our social media channels. All of our vendors are welcome to fill out the form on our website. Please be sure to include high-resolution images and your business logo. Vendors and sponsors are welcomed to offer special discounts, gift certificates and giveaway items to event attendees that will be supported and promoted by event producers!

Cancellation Policy

In order to provide the best festival experience for attendees, the executive director reserves the discretion to enforce our Inclement Weather Policy. If needed, event hours may be adjusted or the outdoor festival event canceled due to extreme weather conditions.

The event is planned to be staged rain or shine. However, if reports of extreme weather such as tornadoes or excessive heat are of concern, event organizers will contact sponsors and vendors with information on festival event changes if necessary.

The fundraising gala event will be held indoors. The Inclement Weather Policy will only be enforced if weather conditions are unsafe for travel to and from the event or there is foreseeable possible damages or loss of power inside of the event facility.

In the event of festival or gala cancellation due to extreme weather, The ’Scovery Jubilee will not be able to provide refunds.

Let us pray for sunshine to celebrate Caribbean-American Heritage!

Will be provided to you upon receipt of your sponsorship/vendor event reservation confirmation. 

How to Secure Your Sponsorship Package 

Please review the sponsorship package options detailed herein and make a selection that best serves your business marketing objectives by clicking the Square payment link provided. If you have any special requests or questions please contact event director, Nikki Whymns, at scoveryjubilee@gmail.com or call/text (770) 652-3467.

When you make your selection, please notify Nikki in order to secure your package tier deal. Some sponsor packages are available to a limited number of sponsors.

Payments for sponsorship packages are accepted via wire transfer to business account, official bank check, online payment via website, or Square Invoicing.

INSURANCE

All food vendors and food truck vendors and retailers giving out samples are required to provide a Certificate of Insurance. Vendors will not be able to serve food at the event if this document is not provided. Retail, artisan, and other non-food vendors are strongly encouraged to purchase insurance as well, because you will not be covered under The ‘Scovery Jubilee’s insurance coverage.

• . Please email a copy of your insurance certificate as soon as possible, if you have not already done so.

• If a food vendor or food truck vendor does not already have insurance, it will need to purchase coverage for the event. Insurance may be purchased anywhere.

DECORATIONS AND BANNERS

The ‘Scovery Jubilee event production will provide a limited uniformed set up décor for the event. All vendors are responsible for any additional decorations for booths. Vendors are strongly encouraged to make their booths attractive, bright, and colorful. We strongly recommend purchasing a banner for the tent. If a vendor is in a 10'x10' booth/space, we recommend buying a 10'x3' banner. You will also need to bring materials for attaching your banner to your tent.

SOCIAL MEDIA
In order to maximize our reach and generate excitement about the event we need your engagement and support to promote the event. As we promote you, you are strongly encouraged to repost and share to promote both the event and your participation. Please use the social media links provided on our website to share, tag, post, tweet, comment, invite, follow, and otherwise spread the news about The 'Scovery Jubilee!

TiK ToK @scoveryjubilee

Instagram @the.scover.jubilee

Facebook: Scovery Jubilee

DOCUMENTS

HOLD HARMLESS: All vendors are required to fill out Hold Harmless agreements before they will be allowed onto the event grounds. There will be blank copies at check-in, a blank copy will also be provided upon vendor registration confirmation response communication.

PERMITS: Vendors are not required to have a permit. The ‘Scovery Jubilee has a permit that covers all of our vendors at the event.

The ‘Scovery Jubilee Program Commemorative Booklet & Digital Keepsake Ads - $25.00 - $150

A. Business name and website listed on online directory - $25.00

B. Quarter page booklet ad (color) - $50.00

C. Half page booklet ad (color) - $75.00

D. Full page booklet ad (color) - $150.00

E. Inside front/back covers (color) - $200.00 *reserved for Flagship Sponsor tier

F.*Booklet Back Cover (color) - $250 *reserved for Sunrise Sponsor tier